AI tools for work can help you with project management, scheduling, collaboration, and generating content like text and images. Explore 24 AI tools you can use at work to improve your productivity.
More and more companies, organizations, and professionals are harnessing artificial intelligence (AI) to organize their schedules and workflows, optimize and automate tasks, and increase productivity. According to the 2024 Work Trend Index Annual Report from Microsoft and LinkedIn, 75 percent of knowledge workers—professionals who have a wealth of experience and a knowledge base that contributes to their success—use generative AI for work [1]. Survey respondents reported using AI tools for work to save time (90 percent), prioritize work (85 percent), and increase their creativity (84 percent).
Explore 24 AI tools for work to help you plan your workflows effectively, including large and comprehensive AI platforms and smaller, specialized tools to help you with specific tasks.
You can find AI tools to help you manage the big picture of your entire workflow, or you can reach for specialized solutions to help you manage specific tasks. Discover AI tools for work that help with knowledge management, project management, collaboration and communication, writing content, generating images, and more. Within each of these categories, you can find wide-ranging and specific tools to help you get more work done each day.
You can train an AI model on your company’s data, files, or applications like email inboxes. Popular large language models like ChatGPT and Google Gemini use information available on the internet to supply you with an answer to a question or generate text. You can apply these and other models to your company’s information to create a chatbot expert to talk to you about company data, similarly to how you might talk with a coworker.
For example, Bloomberg is a media company that covers financial news and data. It created an AI agent called BloombergGPT that uses all of the content Bloomberg has published over the years to provide helpful information in a chatbot-style tool. Users can be confident the AI model will return vetted and trusted information from Bloomberg instead of drawing data from another corner of the internet.
AI tools for knowledge management include:
Notion AI: Notion AI offers a workplace where you can create documents and store and organize information. The AI agent trains on your files and data and can help you find information, generate text, analyze your data, and more in a conversational way.
Microsoft Copilot: You can integrate Microsoft Copilot into other Microsoft apps like Word, Excel, and PowerPoint so the AI can become an expert on your company’s data and help you with a wide range of organization, automation, and optimization tasks.
Moveworks Copilot: Moveworks is a platform that can understand your data and files and offer expert advice, automation, and collaboration resources with a suite of tools and integrations.
Google Gemini: You can integrate Google’s Gemini model across the apps in your Google Workspace to add conversational insight and functionality. For example, you can ask Google to keep track of the major topics in your email inbox or to summarize conversations that span multiple email threads.
ChatGPT: You can use your company’s data and information to fine-tune ChatGPT to provide answers and responses based on that information. For example, you could ask the AI model to write a blog post based on your marketing plan.
Claude: Claude is another option for integrating into various other applications so you can train the model on your company data. It stands apart from competitors with its large context window, allowing the model to consider more data before answering your prompt.
Using AI tools for project management can help you break projects down into manageable tasks, track where you spend your time, plan how you will spend your time in the future, and collaborate with other professionals. You can also find project management tools that are focused on specific tasks, such as scheduling.
Examples of project management platforms that feature AI tools include Asana, Zoho Projects, Zapier, and AI Agent. Learn more about these platforms:
Asana: Asana is a project management platform that uses AI to help you understand and manage project risks, as well as look at your company’s past performance to set smart goals for the next quarter.
Zoho Projects: This project management platform includes a conversational AI agent that can help you plan, track, and manage tasks and collaborate with others in your company.
Zapier: Zapier is a project management platform that focuses on creating automated workflows and optimizing company processes. Zapier is an especially versatile tool because you can integrate it with a wide variety of other apps.
AI Agent: AI Agent is a tool for automating workflows that allows you to create virtual agents that can help you accomplish tasks.
AI scheduling tools can help you take control of your calendar and find the time to get more done. Three potential tools to help you manage scheduling include Reclaim, Clockwise, and Motion.
Reclaim AI: A calendar with analytics and time tracking, among other features
Clockwise: An AI-powered calendar that features smart scheduling you can automatically set based on your needs
Motion: Another option for smart scheduling that uses your history to optimize your schedule
AI tools provide many different resources you can use to enhance your company’s communication and collaboration. First, you can explore tools to help you create beautiful and engaging presentations. Next, you can look at how chatbots and text generators can help you increase productivity. Finally, you can explore AI tools for work to help you get more from your meetings with note-takers and transcribers.
AI tools you can implement to create presentations include Decktopus, Beautiful AI, and Slides AI.
Decktopus AI: A complete presentation generator you can adjust for your audience
Beautiful.ai: Templates that can help you quickly create a smart presentation that changes dynamically as your data does
Slides AI: A tool you can integrate with Google Slides to add AI functionality
AI tools can also help you make meetings more productive by automatically transcribing and summarizing the topics you discussed. Fireflies.ai, Otter AI, and Descript are examples of AI tools you might use this way.
Fireflies.ai: Automatically transcribes meetings and allows you to search or summarize your notes
Otter AI: Transcribes your meetings and offers a conversational interface to discuss your notes with an AI agent
Descript: An AI transcriber that also works as a video editor you can interact with using text prompts
You can use text generators like ChatGPT and Gemini to write content, but these general models are good at many different tasks. AI tools specialized for writing content, like Jasper or Grammarly, can help you add additional features you might need and a workspace to integrate generative AI into your normal writing process.
Jasper: A platform for creating marketing content from templates and automating marketing tasks
Grammarly: An app you can use to correct grammar and provide AI writing tips and recommendations
You can also use AI tools for work to create images, whether you need marketing content like social media images, pictures for a blog post, or content for presentations and other visuals for your team or management. DALL⬝E, Midjourney, and Canva AI are all examples of AI image generators.
DALL⬝E: An image generator from OpenAI, makers of ChatGPT
Midjourney: An image generator created by an independent research organization
Canva AI: A graphic design platform that offers image generation as part of its integrated AI model
Many AI tools can help you increase productivity, from complete platforms that can manage your company knowledge to specialized apps that help you automate tasks. If you want to learn more about what you can do with AI, enroll in DeepLearning.AI’s Generative AI for Everyone course on Coursera. To learn about implementing AI solutions in a business setting, consider the University of Pennsylvania’s AI For Business Specialization.
Microsoft. “AI at Work Is Here. Now Comes the Hard Part., https://www.microsoft.com/en-us/worklab/work-trend-index/ai-at-work-is-here-now-comes-the-hard-part.” Accessed January 16, 2025.
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