What Does an Assistant Project Manager Do? (And How to Become One)

An assistant project manager coordinates projects and reports to the project manager. To become an assistant project manager, it is beneficial to have some education and experience in project management.

The requirements to attain this role vary depending on the job, but many companies prefer candidates with knowledge or experience as an assistant project manager in an intermediate to advanced role. Assistant project managers usually use this position to gain experience and proficiency in the industry so they can become project managers in the future. 

Discover more about the role of assistant project manager and how you can become one.

Assistant project manager job description

An assistant project manager's job is to ensure the project runs smoothly from start to finish. In this role, you work on the planning and execution of every step of the project under the supervision of the project manager, directing team members who work on the project. 

Assistant project managers usually perform administrative duties, such as organising and maintaining the project documents, updating the digital database, and helping to manage the project’s budget. Additional basic duties include setting up phone calls, meetings, and site visits. You also play a role in coordinating with team members about the project details and working with vendors, clients, and employees to determine and meet project expectations. 

Roles and responsibilities

While the roles and responsibilities of an assistant project manager depend on the company, you can expect some common duties. The main goal of an assistant project manager is to contribute to the planning and execution of a project. Other typical responsibilities include:

• Performing administrative tasks as required, including preparing estimates and invoices and keeping track of the project’s progress, usually with the help of specific software

• Reporting to the project manager on the project’s progress through all stages

• Supporting team members by researching project information

• Updating and reporting on the project’s schedule progress, budget, and spending

• Collaborating with stakeholders about their needs and goals for the project

Assistant project manager work environment

Assistant project managers can work in a number of industries as well as large companies and agencies. Some common industries include healthcare, construction, and advertising. Some assistant project managers shadow an experienced product manager to gain experience. Some work alone, and others work alongside a team.

Assistant project manager skills

Excellent organisational skills are required to become an assistant project manager. Updating and tracking the budget and planning are some of the key duties of the role. Organisation is also imperative because assistant project managers may work on several projects at once. 

Other essential skills include:

• Communication: Because teams from different departments may work together, it's important to provide concise instructions to each person involved so they understand the required expectations. You may also work with vendors and suppliers, so it's important to communicate with them effectively.

• Leadership: Strong leadership skills are important for motivating and leading the team toward project completion. Leadership skills can also help you delegate responsibilities to the appropriate teams.

• Experience in management software: No matter what field you're in, it's important to have knowledge of the specific software you'll be working with. It is likely helpful to be proficient in Microsoft Suite or other management software programs before applying for a job, for example.

Assistant project manager salary and job outlook

The average base salary for an assistant project manager is £34,186 per year, according to Glassdoor [1]. You may be able to make more money if your project includes a bonus, commission, profit sharing, and overtime. Glassdoor reports an average of £1,351 in this additional pay, potentially bringing your average total pay to £35,537 per year as an assistant project manager [1]. 

The Project Management Institute (PMI) reports an expected growth rate of 33 per cent in seven project-oriented sectors through 2027, resulting in nearly 22 million new jobs in project management [2].

How to become an assistant project manager

Assistant project manager jobs usually require the combination of earning a bachelor’s degree, gaining experience working in a project management environment, possessing skills that help you oversee projects from start to finish, and earning additional training or certifications that will improve your CV. Experience in this role, such as working on other assistant project manager jobs, can prove beneficial in furthering your career into a higher project management position.

1. Earn your degree.

Most companies require an assistant project manager to have a degree in business management, marketing, or a related field. Some colleges and universities even offer specialised programmes in project management. Some companies require you to have a degree that is relevant to the industry in which you want to work as an assistant project manager.

Relevant training and related certifications in project management are also beneficial. Although it may not be a requirement, a professional certification shows potential employers that you possess a level of competency beyond a degree.  

You don’t necessarily need a degree in project management. For specific roles, you can apply with a degree in that field since the knowledge you gain about the project background can be a great help. For example, a degree in architecture, construction management, or engineering can give you an advantage if you want a career working in construction project management.

2. Gain experience.

Previous experience on a project management team or as a receptionist or an administrative assistant can help you hone your administrative skills. Having an entry-level job in an industry where you want to pursue a career can also assist you with the skills needed to be an assistant project manager, such as organisational, leadership, and problem-solving skills.

You may also want to look for internships or take an apprenticeship, which will allow you to gain experience while you learn.

3. Build key skills.

While building certain skills as an assistant project manager requires firsthand experience, you also need interpersonal skills to interact with team members, vendors, stakeholders, and others involved in the project from start to finish.

Communication skills are key to ensuring everyone knows the project's goals and their individual roles. Other skills employers are looking for in a candidate include organisation, attention to detail, problem-solving, and the ability to multitask. 

4. Consider certifications or training.

Getting certified in project management shows potential and current employees that you have taken additional steps to gain the skills you need to work in project management, such as scheduling, budgeting, reporting on projects, and the knowledge of how to delegate. A certification will usually add value to your CV, potentially making more job opportunities available to you and giving you a chance at higher earning power while helping you learn more about the role.

For example, a PMI Project Management Professional (PMP) certification is well known in the industry, and it is recognised by companies worldwide, allowing you to work in many industries in various locations. Attaining this certification offers an array of benefits, including a higher salary. 

Getting started in project management with Coursera

A career as an assistant project manager is an advanced-level role requiring attention to detail, organisational skills, and excellent communication. 

To gain more knowledge or start a career as an assistant project manager, check out some certificate programmes that will put you on the right track, including the Google Project Management: Professional Certificate on Coursera. This programme requires no degree or experience, and you can typically learn the skills you need to succeed in an entry-level project management role in less than six months.