Data Analyst Cover Letter: 2025 Sample and Guide

Your cover letter often serves as your introduction to a potential employer. A compelling data analyst cover letter can motivate hiring managers to look deeper into your resume, enhancing your chances of securing an interview. For a role you’re passionate about, taking the time to craft a well-written letter is usually worth the extra effort.

If you’re looking for your first job as a data analyst, whether you’re just out of school or switching careers, knowing what to include in your cover letter is helpful. Even if you don’t have previous experience in a data analyst role, you likely still bring transferable skills that can benefit you (and your employer) in your work as a data analyst.

Take a closer look at a sample cover letter for an entry-level data analyst job, and review steps to guide you through what to include in each paragraph of your cover letter.

Entry-level data analyst cover letter sample

Before diving into the specifics of what to include in your cover letter, it may be helpful to look at an example. You can use this sample cover letter as a template to customise your own version.

[Your name]

[Your address]

[Today’s date]

[Name of the company]

Dear Ms./Mr. [Manager’s name],

My name is Hari Prakash, and I’m a tech-savvy manager looking to harness my talents to identify new growth strategies for Infosys as a Junior Data Analyst. I’ve always been fascinated by numbers, and working in data analytics has been a long-term goal of mine. My career in the restaurant business has taught me to think strategically about problems and identify solutions. I believe this experience has prepared me for Corelight’s Junior Data Analyst role.  

Your job posting mentioned that you’re looking for an analyst with experience in SQL, proficiency in a statistical programming language, and strong time management skills. During my previous role as a restaurant manager, I had to multitask to balance the needs of the company (revenue) and the customer (service and quality standard). I’ve also been pursuing my passion for data, both at work and in my spare time. Over the past year, I’ve been able to achieve the following:

• Automated repetitive restaurant payroll and accounting tasks with Python, freeing up three hours per week

• Completed a case study using point-of-sales data from the restaurant to optimise our menu and pricing, leading to a revenue increase of 10 per cent

• Completed the Google Data Analytics Professional Certificate, which included extensive coursework in both SQL and R

I’m thrilled at the opportunity to use these experiences to fuel data-driven decisions at Infosys, and I’m keen to continue developing my skill set on the job. I am available for a Zoom call or in-person meeting to discuss how I can help Infosys with improving market product performance through data.

Thank you for your consideration,

Hari Prakash

What to include in a data analyst cover letter

Now that you’ve seen an example of what a data analyst cover letter might look like, take a closer look at what to include in your own cover letter. Cover letters should typically fit on a single page and include three key paragraphs. 

TIP: Complement your resume with additional information.

Focus on showcasing what truly sets you apart. If your resume lists Python as a skill, your cover letter is your chance to tell a story about how you’ve applied it to solve a problem.

First paragraph: Introduce yourself

Begin your letter by addressing the hiring manager by name if you have that information. Your first paragraph is your opportunity to introduce yourself and introduce the value you can bring to the company. In this paragraph, be sure to state clearly:

• Who you are 

• What position you’re applying for

• What company you’re applying to

• Why you’re a great fit for this specific role

This is also an excellent place to point out your enthusiasm for the company, highlight a mutual connection you have, express your passion for data, and explain why you’re interested in a career change.

TIP: Focus on the positive.

In case you have limited experience, you may choose to highlight the skills and talents you do have and express your enthusiasm for learning and growing.

Second paragraph: Relevant skills and achievements

The second paragraph is typically the most important part of your letter. This is where you connect the requirements from the job description to your skill set and unique experiences. 

Take a look at the job listing and pick out three to four skills or requirements that you feel you can best highlight. Think about a specific accomplishment or experience that demonstrates each skill. These could be academic accomplishments or achievements from a previous job, even if it’s unrelated to data analysis. 

For example, strong communication skills are often required for data analysts, who are tasked with presenting their findings to management and stakeholders. If you’ve given presentations as part of a university class or in a previous role, call out this experience. How many people attended? What were the results of the presentation?

Back up each accomplishment with data or metrics, when possible. 

TIP: Include keywords from the job listing.

Using the exact phrasing of skills and qualifications from the job description can help applicant tracking systems (ATS) identify your application as a good match. Use both long form and acronym versions where appropriate, for example Structured Query Language and SQL.

Interested in improving your communication skills? The University of Colorado Boulder's Business Writing course covers how to apply the top ten principles of good business writing to your work and how to execute organisation, structure, and revision to communicate more masterfully.

Third paragraph: Wrap up and call to action

The final paragraph of your cover letter should summarise why you’re the best fit for the job. More importantly, it should include a call to action. Express that you’d like to discuss the role further. Offer some availability for an interview. Ask about next steps.

The idea here is to get the hiring manager thinking about the next step in the hiring process with you as a part of it. 

TIP: Proofread.

Data analytics requires attention to detail, a skill you’ll want to demonstrate in your cover letter. Verify whether your cover letter should be sent as an attachment, pasted into the body of an email, or uploaded to a website. Some companies have specific requirements for subject line formatting and attachment naming conventions—check before you send.

Get job-ready in data analytics with Coursera

Knowing what to include in a data analyst cover letter is helpful when it's time to write the letter during your job search, Practicing the data analysis process can help you feel more prepared as you apply for roles and participate in interviews. To prepare for your job search and beyond, try some of these top-rated courses:

• Explore a career as a data analyst with the Google Data Analytics Professional Certificate on Coursera. Learn the tools and techniques you’ll need, including SQL, R, and Tableau.

• Enhance your resume and cover letter with the University of Maryland's Writing Winning Resumes and Cover Letters course. Learn how to identify relevant job skills and tailor your job application documents for the roles you want.

• Prepare for an industry-recognised certification exam with the Microsoft Power BI Data Analyst Professional Certificate. Learn how to use Power BI for data-driven decision making. Plus, learners who complete this programme will receive a 50 per cent discount voucher to take the Microsoft PL-300 Certification Exam.